Before auditions begin:
- Photocopy releases forms.
- Get pens or pencils if needed.
- Take down audition signup on callboard. Make copies—one for each director to have in the room and one for the assistants to have outside to check people in when they arrive.
- Post a sign where the signup sheet used to be saying “Auditions Tonight in Room ___. If you would like to audition but have not signed up, please come by and we will see you as soon as we can.”
- Arrive at audition room at least 30 minutes before the start of auditions to set up room and outside the room. Inside the room you will need a larger table with chairs for all directors and stage managers, and a table outside for ASMs to check in the actors when they arrive.
- At the end of the night, restore the room.
After Auditions / Before Call Backs:
- Get sides information from directors for callbacks.
- Make copies of sides to put in Theatre Arts office for actors to look at.
- Make copies of the audition forms for all directors interested in a particular actor. (If they are on two lists, make two copies).
- Check in the office before 4:30 pm and pick up any sides left. Make a few more copies so you have some for the audition—not everyone will bring the sides with them.
- Make enough copies of the sides so that the director can have one copy of each in the room with him/her that will never need to be given to an actor.
- Have at least two copies of the full script, in case the director decides to read another scene during callbacks that you haven’t made copies of.
- Get a copy of your cast list from the director. At the first rehearsal, you will have all cast members fill out medical forms and photo release forms.
- Make a cast contact sheet using the information from the audition forms that you can pass out to the actors at the first rehearsal.
- Return blank forms, pencils, and any forms from actors not cast.
- Get spike tape, etc. to be ready to start rehearsals!
If you’ve followed the Casting Director’s Checklist, you’ll find yourself in the best position to make the right casting choices for your film. Two final golden rules to bear in mind:
- NEVER make a snap decision when casting. Take your time to consider each actor thoroughly, even if that takes days or weeks.
- A follow-up call confirming time and location 24 hours before the audition can help combat no-shows. But on a given project, expect only around 50% of all people who initially expressed interest to turn up. It’s a sad fact of life, but don’t be tempted to squeeze auditions together in an attempt to reduce downtime caused by people missing slots.
Read more about casting directors here.